Administrative Assistant Jobs
Administrative Assistant Overview
Administrative Assistants work in almost every sector of the economy, including schools, government and private corporations, but there are certain tasks common to almost all Administrative Assistants:
- Answer phones
- Open and distribute mail
- Schedule meetings and appointments
- Update department calendars
- Operate office machinery such as fax and copy machines
- Draft routine memos
In larger organizations, Administrative Assistants may work for a specific department like engineering, human resources or marketing. They may also work in specialized fields such as law or medicine and will be asked to perform tasks specific to that field. A Legal Assistant may be asked to conduct research on legal precedents, and a Medical Assistant needs to be familiar with medical terminology and billing procedures.
In smaller organizations, the Administrative Assistant is responsible for the regular maintenance of office equipment and scheduling repairs when needed. They are also responsible for maintaining an adequate stock of basic office supplies and often have the authority to negotiate with the vendor.
Additionally, Administrative Assistants prepare presentations, operate videoconferencing equipment and make travel arrangements.
The minimum requirement for this position is a high school diploma, but additional course work in business or computer skills or an associate's degree can help get the job. For specialized positions such as legal or medical, familiarity with the vocabulary of the field and certification through a recognized organization makes a candidate more marketable.
Job Market for Administrative Assistants
Overall employment of Administrative Assistants in coming years is expected to grow 12 percent, which is the average for all occupations.
Employment of medical secretaries and assistants is projected to grow 36 percent in the same time period, which is much faster than average for all occupations.
The employment of Legal Administrative Assistants is expected to decline 3 percent during that time.
Similar positions that a person might want to consider include Academic Administrative Support, Administrative Assistant Security or Administrative Support Customer Service.
Salary Range for Administrative Assistants
Nationally, the annual median salary for an Administrative Assistant is $39,000 with a salary range from $32,000 to $54,000.
Ajilon Professional Staffing is hiring for an Administrative Assistant job for a small financial company located in Lynnwood, WA. One of the main responsibilities will be to provide a variety of administrative support to a small, collaborative team. Company offers competitive pay, benefits including health care, 401(k) with a 4% employer match and tuition reimbursement. Front Office Administrator...
Company Confidential Fort Wayne, IN, 46825
Job Purpose: Enhances executive's effectiveness by providing information management support; representing the executive to others. Duties: * Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. * Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collect...
Company Confidential Wilmington, DE
Administrative Assistant is needed for an established wholesaler servicing the State of Delaware. Duties include, but aren't limited to: scheduling, travel arrangements, emails, organization, dictation and meeting notes, and benefit invoice review. This position will also assist the Office Manager. An ideal candidate will be detail oriented, organized, proficient in MS programs, and able to multi...
Office Assistant / Executive Assistant / Administrative Assistant Westlake Village, CA Compensation: Salary, Health Benefits About the Company: Skyrocket Ventures is a rapidly expanding recruiting firm for high growth technology companies that range from industry leaders to top-tier startups. At Skyrocket Ventures, we aim to bring the best companies and candidates together. We are rapidly gro...
Executive Administrative Assistant, Executive Assistant - Steel Processing and Distribution Center seeks an Executive Administrative Assistant to provide administrative support to a senior group of executives. You will work at their facility in Lindon, UT. This is a full-time, temp-to-hire position where you will earn $38,000 - $48,000 a year, depending on your experience. Plus, upon direct hire,...
Cvent is looking for multiple Senior Administrative Assistant/Executive Assistant with exceptional organizational and interpersonal skills. These individuals will provide support in the areas of office management and general business operations to the executives of our technology and sales departments. This is a great opportunity for an eager and motivated candidate to get into a quickly growing c...
CyberCoders Matching Great People with Great Companies Learn more about CyberCoders Apply Administrative Assistant/Marketing Coordinator Immediate Hire! Washington, DC Full-Time $40,000 - $45,000 Apply Apply Administrative Assistant/Marketing Coordinator Immediate Hire! Washington, DC Full-Time $40,000 - $45,000 Apply Job Details We are a well established contractor within the Govern...
Broadview/Westchester Area (Western Suburbs of Chicago) Administrative / Customer Service - Administrative Office Assistant / Sales Support Our client, a provider of specialty packaging services, has an immediate opening for an Administrative Office Assistant and Sales Support person for their west suburban headquarters. The job duties will include: · Learning the products of the firm · Provi...
INTERESTED IN APPLYING, PLEASE E-MAIL OVER A MS WORD VERSION OF YOUR RESUME TO: ***** and subject Administrative Associate This contract opportunity is a great way to get your foot in the door with a world class chemical company. This position is an Administrative Associate position within a self-directed work team that provides all administrative support to the many functions ...
Company Confidential Clearfield, PA, 16830
The Administrative Assistant for the district offices handles a variety of duties, including time keeping, expense reporting, safety records, preparing billing packets for accounting, and general admin work. Preferred candidates will have 2-3 years of experience with strong excel and word skills....
PMCS is recruiting an Administrative Assistant Primary Function: Performs administrative and office support activities for multiple management and executive staff. Responsibilities may include screening/fielding telephone calls; managing calendars; making travel, meeting and event arrangements; preparing reports, spreadsheets and presentations; filing paperwork; and customer relations. Requires ...
Articulate Administrative Assistant Needed! This is a fabulous opportunity for recent College Grads to join a large, prominent Northern Virginia area non-profit that looks for candidates interested in a career and positions of increasing responsibility. Are you a results-oriented administrative professional with 2 or more years of administrative assisting experience? Within this role you will wor...
Green Tree's parent company, Walter Investment Management Corp., is looking for an experienced administrative assistant for our Tampa, FL office. OBJECTIVES OF POSITION Responsible for providing clerical and administrative support and assistance on special projects as assigned for management and/or executive level leadership MAJOR ACCOUNTABILITIES Assist department and executive management by ...
Dupre’ Logistics is currently seeking an Administrative Assistant for our office in Houston, TX to support our Site & Private Fleet Services business unit. Company Description Dupre' Logistics, a $225mm leading edge logistics company, is grounded on a culture of solid core values that are "always forward thinking." We focus on the safety of our team members, outstanding customer service, and pro...
Position Description: Are you looking for a firm that offers a challenging, rewarding and fun atmosphere? A firm that grows its employees and offers the opportunity to work in diverse areas of the law? Youâ€™ve come to the right place. Shook, Hardy & Bacon is currently seeking a Legal Administrative Assistant. Responsibilities: â€¢Prepares patent applications and related documents for uploading...
Medical Administrative Assistant job in Indianapolis, IN. Ajilon is currently recruiting for a Medical Administrative Assistant job in Indianapolis, IN. Three to five years of previous experience supporting an executive level individual is required for this position. This individual will provide administrative support as well as managing daily schedules and calendaring. Requirements for the Medi...
Title: Administrative Assistant Job in St. Louis, MO Ajilon Professional Staffing is seeking an Administrative Assistant for a Direct Hire Job the St. Louis, MO metropolitan area. If you are looking for your next opportunity with a growing company, this may be the opportunity for you. Responsibilities for the Administrative Assistant job include: • Assist various departments with administrative...
Administrative Assistant III Job in St. Paul, MN Accounting Principals is working with one of its top financial services clients on two Administrative Assistant III roles. This Administrative Assistant position is temporary with permanent possibilities for work well done. If you thrive in a fast paced environment and are able to balance multiple priorities and drive towards results, this is a gre...
Administrative Assistant jobs in San Diego, CA Ajilon Professional Staffing is proactively seeking candidates for various Administrative Assistant jobs in San Diego County, CA. These are temporary, temporary to direct hire, and direct hire opportunities within various industries. Depending on the position and experience, pay is usually between $12-$17/hr. You will be responsible for all administr...
Part-Time Administrative Assistant job in San Francisco, CA One of Ajilon Professional Staffing’s clients has an immediate Part-Time Administrative Assistant job available in San Francisco, CA. This temporary position at a design institution offers an easy commute, with many public transportations options. The ideal candidate for the Part-Time Administrative Assistant job must have Salesforce exp...
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Administrative Career Tools
$20,800.00 - $50,000.00
Typical Salary for Administrative Assistant
Source: Monster.com Careerbenchmarking Tool
Education / Training
Some College Coursework Completed
Source: Monster.com Careerbenchmarking Tool
Provides organizational, administrative and secretarial support to employees and management.
Rate of Growth
Size of Industry in 2006:
Source: Bureau of Labor Statistics, May 2006
Works closely with other administrative support staff to ensure smooth operation.
Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions.
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