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Administrative Jobs in Boston, Massachusetts

1000+ jobs

Administrative Manager - $80/k We are one of the world's most reputable wealth management companies headquartered in downtown Boston. This is a rare opportunity that we are looking to fill immediately. The Administrative Manager will be a critical member to our team and plan and implement programs and processes on a regular basis. The ideal candidate will be proficient at evaluating options and g...
Our client is seeking an Accounting Administrative Assistant to support their Accounting Team! In this role, you will be responsible for organizing and processing accounts payable; creating weekly and monthly financial reports; managing the internal database and updating information as needed; tracking correspondence and acting as the gatekeeper for incoming mail; and providing additional accounti...
Our client is seeking an experienced Administrative Assistant to support a high energy group within this investments firm. This candidate will be responsible for providing administrative support for this group of Managers as well as handling independent projects within the department. This is a team oriented atmosphere that is very employee friendly. This particular position is extremely fast pace...
Reporting to the Construction Department, the Construction Administrative Assistant will support construction administrative activities of several team members. Responsibilities include: · Organizes and implements administrative systems and procedures including filing systems both paper and electronic. This includes scanning of plans and organizing those plans by project in a systematic fashion....
Kleinfelder is an employee-owned architectural, engineering, and science consulting firm providing solutions to meet our world's complex infrastructure and natural resource challenges. Kleinfelder has nearly 2,000 employee-owners with offices nationwide and abroad. With over 50 years of experience, Kleinfelder's reputation for providing innovative, commonsense solutions to the most complex challe...
Our client, a non-profit organization in Boston, is looking for a temporary Events/Administrative Assistant to join their team to help cover a maternity leave. The admin will primary focus on events management as well as communications, program, and advocacy support. Responsibilities include; providing program and communications support, working with staff to maintain robust communications program...
Our client, a large technology healthcare company, is looking for a temporary recruiting assistant on a temporary basis. This role is administrative in nature. This role includes a heavy scheduling component, so candidates must be comfortable in Outlook. In addition candidates must be comfortable interacting with potential candidates for our client, so professionalism is a must. This person must b...
Our client, a construction company in South Boston, is looking for an administrative assistant to help on a temporary basis, approximately 6-8 weeks. The hours for this position are 9-5. Candidate will complete data entry, enter time sheets, answer the phones, handle purchase orders and handle equipment inventory. Candidates will also be responsible for equipment services, maintenance records, and...
Our client, a prominent medical school in the MetroWest area, is seeking a bright and motivated Administrative Assistant to start immediately in a temporary capacity. The role consists mainly of answering a very busy multi-line phone and triaging calls, in addition to administrative projects including but not limited to basic filing, faxing, scanning, and copying. This candidate would directly sup...
Our client, a financially stable startup pharmaceutical company in Boston is seeking an experienced Administrative Assistant to support the needs of the office and senior team! Responsibilities include, assisting the Office Manager with administrative tasks including scheduling, booking travel, expense reports and budgets. Superior computer skills, including Excel and Outlook are key! Ideal candid...
Job Purpose: Supports human resources department by screening and interviewing applicants; preparing payroll; orienting new employees; administering employee benefit programs. Duties: * Provides job candidates by screening, interviewing, and testing applicants; notifying existing staff of internal opportunities; maintaining personnel records; obtaining temporary staff from agencies. * Pays emp...
Our client, an international financial firm, is looking for a permanent administrative assistant to join their Boston office. This role is responsible for providing office management and executive support services to the office. The ideal candidate will have 3 - 5 years of experience within a financial firm or related industry. The salary for the position is $50,000 annually. Responsibilities: -...
Kelly Services is looking for a great Administrative Assistant in the Financial District in Boston, MA! The Administrative Assistant's duties may consist of: * Supporting one or more mid-level managers. * Working in low to medium-complex environment. * Performing routine administrative duties such as: *Placing, receiving and routing telephone calls *Receiving and directing visitors *Typing,...
Wonderful organization with a strong mission and great employees is looking for an Executive Assistant to support their Executive Director and President!! Job Responsibilities Schedule Management • Schedule meetings and calls in a timely manner; • Ensure executives have relevant materials/briefings needed in advance of each meeting/discussion; Communications Management • Provide initial resp...
Job Title: Administrative Assistant/ Concierge Job Level: Junior with a minimum of a 2-year degree with 1 to 2 years’ experience. Job Type: Flexible Hours Required, at some level of proficiency, software skills: Microsoft Suite (Word, Excel, Power Point) Who we are: Visnick & Caulfield is a firm of experienced professionals specializing in architecture and interior design services. Since we i...
Administrative Assistant Methunion Manor Cooperative,a 149 unit family property in the South End area of Boston, MAis seeking candidates for a full-time Administrative Assistant opening. Responsibilities includeanswering phones, greeting visitors, rent collections, processing applications, preparing invoices for payment, filing, handling deposits, processing work orders, copying, and organizing, ...
Administrative Assistant, Lindquist Lab – 20 hours per week Whitehead Institute for Biomedical Research is a leading, nonprofit research and educational institution that has defined the cutting edge of biomedical science, creating a legacy of research excellence and academic eminence since 1982. Wholly independent in its governance, finances and research programs, Whitehead shares a teaching affi...
Company Confidential
We are a full-service media agency who is a rare find at the intersection of art and science, personality and persistence. It’s where media and creative and data and technology meet relationship and partnership. Administrative Assistant Full-time Position Not one of us is smarter than all of us and talented teams excel when operations run smoothly. The Office Manager is friendly, energetic and ...
Our client a global leader in the pharmaceutical industry is looking for a Administrative Assistant II to join the Cambridge, MA, location. Duties: The Team is looking for someone who embraces technology as this position is in IT and tends to pilot new products and applications and use the newest gadgets. The person needs to be comfortable in this type of environment. This role is ideal for a r...
The Fiscal and Administrative Manager works with the Director to provide high quality oversight of all aspects of the Department’s centralized administrative functions, with a primary focus on fiscal operations. This position is part of the Department’s senior leadership team and duties also include oversight of procurement/purchasing and involvement in personnel, information technology and commun...